GSR Electric healthy-and-safety-policy
GSR Electric healthy-and-safety-policy

GSR Health And Safety Policy


Dear Colleagues,

Message from the CEO

Congratulations on the launch of the GSR Employees & Operations Safety program “Protecto”.

This is an extremely important step towards showing how EHS fits in with our Goals and Success measures. Our Safety record is better than the general average, especially considering that our Employees work with molten glass, running electricity and meticulous electronic component assembly processes. But, it’s not good enough. We intend to make GSR the Safest Company to work for with a sustained record of ZERO Injuries at all times.

We will continue to pursue vigorous enforcement of Health and Safety standards as a foundation on which we will build stronger Compliances, Partnerships and Capability enhancing programs at all our locations. We will provide all necessary resources and would like each of you to play a leadership role in making GSR the Safest Place of Work.

All the very best

Rahul Agarwal CEO

Section 1:

Corporate Environment, Health and Safety (EHS) Policy We at GSR Electric are committed:

  • To ensure the health and safety of all our employees and stakeholders across all Manufacturing Units.
  • To minimise the adverse impact on the environment and community from all our Manufacturing processes.
  • The prevention of ill-health, injuries and environmental pollution shall be achieved by the following Environment, Health and Safety (EHS) Management Systems and Processes.
  • Ensuring the compliance of all local, country-specific applicable legal and other requirements and aiming to set high EHS performance standards beyond legal requirements.
  • Promoting training and best practices, for the purpose of spreading knowledge and information on EHS improvements amongst Employees and Contractors.
  • Ensuring the EHS commitment and accountability of the Leadership team with clearly defined roles and responsibilities for all Managers, Employees and Contractors.
  • Ensuring availability and provision of adequate resources for achieving the set EHS Objectives, corrective and preventative measures for continual improvement.
  • Ensuring that the EHS governing principles are fully incorporated in all our business decisions such as product development, procurement, machinery / process /plant selection, customer services etc.

Section 2:

EHS Risk Management :

  • All Activities at all GSR Electric Manufacturing units shall be analysed for Health, Environment and Safety related risks by using check list. Risks can take place with process equipments or inputs used in process, untrained operators on safe operation or not working in safe manner, etc.
  • The improvement plans shall be prepared to eliminate the risk identified or control all the possible risks.
  • The progress of improvement actions against all observations / recommendations shall be reported and tracked in regular intervals.
  • Every manufacturing unit shall prepare site-specific hazard control procedures and programmes after hazard identification with the required inspection frequency and formats. All procedures are to be in line with ISO14001 and OSHAS 18001 requirements.

Section 3:

Legal and other requirements :

  • All country / state / region specific legal and other requirements shall be identified by individual manufacturing units, specific to their respective areas.
  • All required compliance shall be done specifically by individual Manufacturing units.

Section 4:

    1 - Roles and Responsibilities :
  • EHS Policy

  • Roles and responsibilities
  • Formulate and periodically review the Corporate EHS Policy. Ensure the successful implementation of Policy throughout the organization.
  • Annual EHS Promotional Programs, Awards to best EHS plants, Awards and celebrations at Unit level.
    Quarterly report on EHS improvements covering all Manufacturing Units Provide Training resources to Unit EHS Coordinators for Unit employees training.
  • Co ordination with units on Major accidents investigation and develop remedial action to avoid the recurrence of them.
    Annual EHS Promotional Programs, Awards to best EHS plants, Awards and celebrations at Unit level.
  • EHS Network Management Network comprises all Unit Heads, and Respective Unit Coordinators lead by EHS Leader. The team will be responsible for leading and owning all EHS targets at all units. The team will meet on a Quarterly basis to track performances and define mitigation plan where needed.
    EHS Audits and Assessment Periodical Inter divisional Audit of EHS in units by Team of EHS Coordinators. Conducting GAP assessments objectively as per the plan and report areas of Non compliance and remedial action to the concerned authorities.
    2 - Production / Quality Head : (In addition to Common responsibilities)
  • EHS Daily Review
  • EHS Training EHS Legal Compliance EHS Activities at Shop floor Hazard Waste Management
  • EHS Compliance
  • Audits and Corrective Actions Design and Development

  • Roles and responsibilities
  • Discussion of EHS related issued in daily review Meetings.
  • Training on reporting of Near miss and minor accidents.
    To ensure legal requirement of EHS in Manufacturing and Quality norms of Product.
    Ensure Display of MSDS, OCPs, SOPs. and PPE Usage with reference to activity at all works locations.
  • Hazard waste monitoring and handling as per prescribed OCPs.
  • Identify and depute Department team members for periodical Safety meetings and EHS related activity. Ensure Corrective actions and in time closer of all Non conformities and Observations raised during EHS assessments and audits.
  • Design and Development department to consider the EHS compliance during new Design or change in Design of Product.
    3 - Engineering Head : (In addition to Common responsibilities)
  • EHS Daily Review Legal compliance
  • EHS Training
  • EHS Activities at Shop floor
  • Hazard Waste Management Audits and Corrective Actions

  • Roles and responsibilities
  • Preparation and Implementation of preventive maintenance to all Equipments and Machines in line with EHS Compliance. Periodical Inspection, Maintenance and calibration of all Hand/Power Tools, Lifting equipments and related Equipment in line with Statutory requirement.
  • Periodical review of PM schedule and updating of same after any incident / Accident and Training to employees working in that area. Providing, Evaluation and Monitoring of all Safety provisions in all equipments and Machineries. Ensure the performance of same after any Maintenance on equipments and machineries.
  • Storage, Handling and Transportation of Hazardous waste during Maintenance activity Improvements on Safety gadgets like Guards, Material Handling, Fire fighting equipments, Oil leakages etc.,
    4 - HR Head : (In addition to Common responsibilities)
  • EHS Training
  • Induction Training
  • EHS Performance and Promotion
  • Legal Compliance
  • Vehicle Inspection
  • Emergency Preparedness
  • EHS Compliance

  • Roles and responsibilities
  • To Identify, Plan and impart EHS related training to all level of employees and Contract personal in co ordination with HODs and EHS Coordinator
  • Plan and imparting EHS induction training to all new recruits. Coordination with Unit head and EHS coordinator for Enhancing the EHS performance, EHS Promotional activity and recognition of performers in EHS related areas.
  • Participation/ involvement in Plant EHS committees, meetings and other EHS related activities. Comply with Legal requirements in case of reportable Accidents.
  • Ensure Vehicle inspection of all type at security in line with Motor Vehicle Act. (eg.,License, PUC, Insurance, Fitness , Spark arrester etc.,)
  • Training to Security personal on OSEP, mock drill and EPRP and ensure active participation of Security in Mock drill.
  • Before engaging any person on job, ensure that they are Medically / Physically fit to work on said job.
  • Health Compliances Ensure good hygiene at Canteen / Lunch Rooms. Ensure Medical check up as per Statutory requirements ( all employees in General ,Canteen employees, fork lift operators, Crane Operators, Persons working in Hazardous areas). Ensure safe and cool drinking water availability at all work locations in Plant area. Ensure Legal compliance in line with white washing, Crèches, First Aid requirements, etc.,
    5 - Materials Head : (In addition to Common responsibilities)
  • Procurement Safety
  • Legal compliance
  • Hazardous Material Handling
  • Training

  • Roles and responsibilities
  • Ensure compliance with National and international Standards during procurement process of all Materials and Equipments, in relation with EHS Impact / Implications.
  • Ensure the quantity of Hazard materials stored is with In limits of License quantity.
  • Ensure all Purchase Orders, Work Orders, Contracts are detailed with EHS requirements. Eg.TREM Card requirement, MSDS of all chemicals etc,.
  • Training to Stores personal on Material handling, Transportation, Storage of all Hazardous and non hazardous material, Scrap material.

Section 5:

Emergency Planning, Preparedness :

  • Every Manufacturing unit shall prepare an emergency response plan, taking into consideration all potential site emergencies such as, but not limited to Natural hazards (Geological, Meteorological & Biological), human caused events, events caused by technology (Intentional & accidental). Examples include but are not limited to fire, explosions, weather, natural disasters chemical and biological spills and releases (internally and from neighboring sites, radiological threats and armed perpetrators.
  • Also included, are minimum requirements for the organisation, training, response levels and safety and health considerations for employees engaged in emergency response activities.
  • Emergency mock drills shall be conducted on regular frequency (at least once in six months) considering different emergency scenarios.
  • The outcome of Emergency Mock drill shall be reported, observations to be documented, corrective actions proposed are to be tracked and completed

Section 6:

EHS Promotional activity, Awards, recognition :

  • Corporate / Unit EHS shall organize regular EHS promotional activities for knowledge sharing, Best practices, Celebrations on EHS Promotion.
  • EHS performance review at units by individual and teams, unit EHS Coordinators and the best EHS practices implemented and adopted at unit level, Zero harm culture, pollution reduction programs to be recognized.

Section 7:

EHS Monitoring, Assessments, Audits and Reviews :

    1 - Monitoring and measurements :
  • A daily report on Near Misses (unsafe acts and unsafe conditions) and all types of accidents / incidents (First Aid injury cases, reportable/non reportable accidents or minor accidents) shall be displayed at unit communication board (such as safety cross etc) and all such event's (near misses including unsafe act / unsafe conditions) shall be reported. The daily morning meeting of the section/department shall begin with a discussion on these, an analysis of the same and a progress map of improvements made in actions that were to be taken.
    • 1 Major accidents (Reportable - Lost time injuries) must be reported to PL Heads (or Legal Heads as appropriate) within 4 hours of the accident taking place (as per section 5 requirements).
    • 2 The analysis and remedial actions planned have be communicated to the PL Head (or Legal Head as appropriate) and to Corporate EHS within a week of the accident.
    2 - Safety Rounds and Reviews :
  • Safety Observation rounds by the Unit Head / EHS Coordinator and other HODs at the Unit shall be conducted every fortnight, and shall be reported. The observation's closure shall be monitored and closed in time.
  • Monthly EHS review meetings shall be conducted by Unit Head with the local management, including all Supervisors. Here are the key EHS points that shall be discussed, reviewed and tracked during these monthly meetings such as Number of near misses (reported v/s closed), Number of accidents (reportable / non reportable / first aid cases), EHS Corrective actions (open v/s closed v/s overdue), EHS Trainings (number of employees trained, EHS topics covered, EHS Legal Compliance, Consumption trend for Energy, Water, Paper and Material Waste (target v/s actual).
  • Safety committee meetings with the workmen must be conducted regularly and the outcome of safety committee meeting shall be reported.
    3 - Corporate EHS Assessments :
  • Every manufacturing unit shall be assessed for the implementation of the EHS guidelines / level 2 Standards / procedures by a structured EHS assessment process every year by Corporate EHS function and corrective actions/observations shall be reported and tracked.
  • All above EHS assessments shall be conducted as per Corporate EHS assessment guidelines provided and will be updated on timely basis by Corporate EHS function

Section 8:

EHS Standards (level 2 procedures / standards) :

  • These standards are designed to improve and strengthen the existing EHS Management System and establishes bare minimum EHS Requirements that must be met at all our manufacturing Units.
  • Whenever a CGCEL Standards are more stringent than the applicable national, state and local regulations, then CGCEL Standards shall apply and vice a versa
  • These standards shall be developed, rolled-out and updated by Corporate EHS function on timely basis and made available to all Manufacturing Units

Section 9:

Training :

  • Every Unit shall identify basic EHS training needs, in addition to job/hazard- specific trainings and the same shall be incorporated along with the local HR training calendar.
  • Unit can develop their own training material in line with Processes and Product specific.
  • Monthly training data shall be reported.
  • Corporate EHS shall develop various EHS training modules in-line with corporate EHS Level 2 Standards and coordinate with Unit Team.
    Following are the few EHS Training topics : (but not limited to)
  • Basic safety awareness to all employees including new joiners Hazard identification and risk assessment Use of Personal Protective Equipments (PPEs) Emergency preparedness, Firefighting, Mockdrills, Electrical safety Abehavior- based safety training program for all workmen
  • A Work Permit system for high risk areas identified at the Unit (for contract people) Lock Out Tag Out (LOTO) for maintenance / contract people Machine Guarding
  • Hand and Power Tools Fork Lifts Cranes / Hoists / Lifting Equipment's Fall Protection
  • Confined Spaces Accident Reporting and Investigation Waste Disposal Chemical Handling and Storage Vehicle Safety Housekeeping and Smoking Control

Section 10:

EHS KPI's and Maturity :

  • Adopted a common, uniform and standard approach to understand and collect data for EHS parameters and establish key performance indicators (KPIs) for EHS.
  • All manufacturing units shall follow these guidelines for recording and reporting EHS KPIs.
  • Each Unit shall annually budget its improvement target for EHS KPIs in line with commitment for improvement.
  • EHS KPI's shall include a combination of Safety, Health and Environment indicators like , Total number (maximum number) of near misses reported in a month. (Targeted as certain % of near misses per month per unit employee strength), Total number of employees covered for EHS training in a month, overdue corrective actions, Monthly EHS reviews, EHS Promotional activities, Energy Consumption, Water Consumption, Paper Consumption, Material waste generated
    Key Definitions :
    Legal / Technical Definition
    Near Miss The occurrence of a dangerous situation that may result in human injury or damage to property / process or the environment (including unsafe act and unsafe condition)
    Unsafe Practice / Act An element of unsatisfactory behavior immediately prior to an accident event which is significant in initiating the event. For e.g., risk-taking, shortcuts, carelessness, lack of attention, negligence, etc.
    Unsafe condition An unsatisfactory physical condition existing at the workplace environment immediately prior to an accident which is significant in initiating the event. For e.g., a slippery floor, broken glass, an unguarded machine, a trailing cable, low lighting levels, etc.


    • An unplanned or undesired event that adversely affects the company's work operations without anybody injury
    Accident Work related event(s) in which an injury or ill-health (regardless of severity) or fatality has occurred.
    Fatal Accident An accident which results in a person losing his life (death). If any member of the workforce (own / contracted), or a visitor to a plan suffers a fatal injury within the plant/workplace/office premises, it is to be recorded and reported as a fatality. (If any member of the workforce (own/contracted) suffers a fatal injury in a road accident while travelling for company work, for e.g., employees travelling for supplier/customer visits, it is to be recorded and reported as a fatality)
    Reportable Accident An accident which results in a fatality/major bodily injury to a person, rendering him/her medically unfit for work, and results in a minimum 48 Hrs accident leave.
    Non-Reportable Accident ( Minor accident / First Aid case) An accident in which a person suffers First-Aid/minor injuries/an abrasion/swelling or is struck by an object, which can be treated Immediately and the person is medically fit to resume work with in48 Hours. For example, a First Aid cut/injury, a dust/metal particle falling into the eyes, etc.
    Number of employees The total number employees (permanent and temporary) in plants shall be considered. This figure is already declared in the monthly MIS as Manpower for the Unit/Office including contractor
    Man hours worked The total number of employee hours worked by all employees working in the industrial premises. It includes managerial, supervisory, technical, clerical, professional and other employees, including contract employees.
    Man days Lost Recordable incidents that result in any workdays missed after the incident date. One can begin counting days from the day after the incident occurs. In case of fatal accidents, 6,000 man days will be considered as Man days lost. This will be counted in the month of the accident and will reflect in severity rate for a rolling 12 months. In case of partial disablement, man days lost = percentage disability x 6,000 man days.
    Frequency Rate (FR) The ratio of the total number of reportable accidents/incidents occurring per million man hours worked in a specific month / time period. FR = (Total no. of Reportable Incidents x 1,000,000) / Total Man Hours worked.
    Severity Rate (SR) The ratio of the total number of man-days lost due to accidents / incidents that occurred per million man hours worked in a specific month/time-period. It is the internationally accepted measurement of safety performance of the organisation. SR = (Number of man-days lost x 1,000,000 ) / Total Man Hours worked.

    Safety Round

    • Planned, systematic and documented checks of the workplace for Identifying Unsafe condition(s) and Act(s).
    Power Consumption The electric power (kWh) consumed by Machinery /plants /oven / utilities/ lighting/air-conditioning/heating of offices, etc., shall be considered. Other sources of energy/fuels used like LPG/ Fuel Oils/ HSD etc., shall be separately counted. This will also be subsequently converted into power consumption. Guidelines will be revised to include conversion ratios.
    Water Consumption The total water used in plants/offices for plant operation, processing, drinking, domestic applications, gardening of plants, etc., shall be considered.
    Paper Consumption The paper used for photocopying, office stationery, product catalogues, etc., shall be counted. Paper used for manufacturing applications, i.e., insulating papers, pickings, labeling, etc., are to be excluded.
    Material Waste The waste generated during the manufacture of products, is to be counted. This can be in the form of Raw materials, Process wastage, rejections/scraps, Market returns etc. The top categories of material waste will be identified for each unit.